MINUTES OF THE
VILLAGE BOARD OF LONG GROVE
Tuesday, May 27, 2008 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:04
P.M.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Acuna, Barry, Hannon (arrived at 8:50 P.M.), Lazakis, Schmitt, Wachs
Village Clerk: Schultheis
Also Present: Superintendent Block, Village
Manager Lothspeich, Village Planner Hogue and Village Counsel Furr
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE:
Homeowner
Associations: Indian Creek Club/Insignia Green/Forest Edge William
Jacob.
As HOA President William Jacob had left the meeting
temporarily, President Rodriguez decided to proceed to the next ITEM on the
agenda until his return.
Special Event Application: Long Grove Arts & Music Council Summer Concert Series.
2008 Events. As required by Resolution 2005-R-15 that established the Arts Committee, Arts Commissioner Fraley presented a list of planned events for 2008. The Long Grove Business & Community Partners recommended approval of the events during their May 20, 2008 Board Meeting.
Trustee Schmitt moved to approve the Arts
& Music Council 2008 Events; seconded by Trustee Barry.
VOICE VOTE:
All ayes, no nays (Motion carried 5 0;
Trustee Hannon absent).
There were no other Items from the
Audience.
ACTION ITEMS:
Item #1: Proposal From Applied
Technologies For Pursuing
As reported during the April 22, 2008 and presented during the May 13, 2008 Board Meeting, Applied
Technologies completed their initial Lake Michigan Water Feasibility Study and the Water Planning
Group voted to continue to include the Village of Long Grove as part of their study group. As such,
the next step is for the Village to prepare and submit an application for the Village to be considered for
a
the Village Board regarding consideration of the proposal. Village Manager Lothspeich told the
Trustees and the Audience that there would not be any decision at this meeting regarding allocation
and implementation of a water system and distribution; only whether or not to proceed with Applied
Technologies analysis. Mr. Malone said that there were three costs to consider when making the final
cost assessment: a) overall trunk system; b) subdivision costs; and c) individual wells. There was
discussion amongst the Trustees as to whether or not subdivisions could opt out of being on this
system if the Village agreed to it. Village Manager Lothspeich said that this would be a public water
system that would be managed by the Village.
President Rodriguez said that this concept offered a philosophical change, and would have to go to
referendum before being considered for implementation. The vote at this meeting was to decide
whether or not to continue
exploring the possibility of getting allocation to
Trustee Schmitt
moved to approve a proposal from Applied Technologies for a Cost
effectiveness Analysis & Allocation Application for
of Long Grove; seconded by Trustee Wachs.
ROLL CALL
VOTE:
Acuna aye; Barry aye; Hannon absent; Lazakis aye; Schmitt aye; Trustee Wachs
aye.
(Motion carried 5
0).
Homeowner Associations: Indian Creek Club/Insignia
Green/Forest Edge William Jacob.
Homeowners Association President had re-entered the meeting. He discussed the fact that part of his
subdivision had been annexed into the Mundelein Park District, adding between $800 - $900 to the real
estate tax bills of the
affected residents. The residents
desired to be annexed into the
District. Village Manager Lothspeich said that the Village Attorney had looked into the legality of
the
that were not already in a Park District. President Rodriguez asked that Staff work with the Park
District to look at solutions. It was determined that this was not an item
requiring a resolution. No
action was taken.
Item #2: Resolution Authorizing
As discussed during previous meetings, the proposed resolution would approve amending the existing
agreement for an additional three years with a four-percent (4%) annual rate increase.
Trustee Barry moved to approve a Resolution
Authorizing an Intergovernmental Agreement for
Contract Police Services by and among the
Village of Long Grove and the Lake
for a period of three (3) years, with a six
(6) month termination clause, in the Annual Amount of
$502,332 for Fiscal Year 2008/09 and Annual
Increases Limited to 4%; seconded by Trustee
Wachs.
ROLL CALL
VOTE:
Acuna aye; Barry aye; Hannon absent; Lazakis aye; Schmitt aye; Trustee Wachs
aye.
(Motion carried 5
0).
Item #3: Resolution Awarding The
2008 Road Paving Contracts To Chicagoland Paving.
The approved Village Budget,
excluding maintenance, included $648,319.88 for road paving/maintenance
($255,000 Gen and $440,000 MFT), exclusive
of design and construction
engineering costs. The Village
Board combined two years of paving programs into a single year in an effort to
reduce costs through expanding the scope of the project and through bidding in
the Spring for construction during the Summer in order to minimize impacts on
residents and schools. In addition, as part of the approvals for
Menards, the Village negotiated the installation of the required sanitary
sewer along Checker Road and Schaefer Road connecting to IL 53 as a means to
extend potential sanitary sewer service to the neighborhoods in the immediate
area. An additional benefit will be that Checker and
Of the Four (4) bids received, Chicagoland Paving Co. with a bid of $570,011.20 is the apparent low bidder. The bid is $78,308.68 below the budgeted amount of $648,319.88. The following paving bids were received:
Bidder Bid
Amount:
Chicagoland Paving $570,011.20
Peter Baker $579,641.20
Curran Paving $597,386.50
Johnson Paving $727,493.82
ESI
Representative Brian Witkowski spoke about the
proposed road paving contracts. Trustee Lazakis said that the winning bid came in under our
budgeted amount. Trustees asked if HOAs could piggyback off of the roadwork to do their own
street paving, but Village Manager Lothspeich said that the costs are often
determined by where they are doing the current work, and that neither the
Village not the Contractor could guarantee a discounted price for private
subdivision work.
Trustee Wachs
moved to approve a Resolution Awarding a Contract for the Village Road Paving,
Awarding the 2008 Road Paving Contract to Chicagoland
Paving Co., in the Total Amount of $570,011.20; seconded by Trustee Lazakis.
ROLL CALL
VOTE:
Acuna aye; Barry aye; Hannon absent; Lazakis aye; Schmitt aye; Trustee Wachs
aye.
(Motion carried 5
0).
Item #4: Resolution
Approving Sixth Amendment to Managers Employment Agreement.
This resolution amends the existing agreement to reflect the salary
increase ($131,262 to $140,000)
reviewed during the May 13, 2008 Board Meeting.
Trustee Schmitt moved to Approve a Resolution Approving the Sixth Amendment to the
Village
Managers Employment Agreement;
seconded by Trustee Lazakis.
ROLL CALL
VOTE:
Acuna aye; Barry aye; Hannon absent; Lazakis aye; Schmitt aye; Trustee Wachs
aye.
(Motion carried 5
0).
Item #5: Ordinance Granting Special Use Permit For
Co-Location Of Cell Antennas - 5105.
As directed during the May 13, 2008 Board Meeting, Village Counsel Filippini prepared a draft
ordinance approving the co-location of additional array of antennas on the existing monopole located at
Trustee Wachs
moved to Approve an Ordinance Granting a Special Use Permit to Authorize the
Further Co-Location of a
Personal Wireless Services Facilities on the Existing Monopole at 5105
ROLL CALL
VOTE:
Acuna aye; Barry aye; Hannon absent; Lazakis aye; Schmitt aye; Trustee Wachs
aye.
(Motion carried 5
0).
Item #6: Ordinance Approving Master Plan & Comprehensive Plan
Amendments.
As directed during the April 22, 2008 Board Meeting, Village Counsel Filippini prepared a draft
ordinance approving the Master Plan and Amending the
Comprehensive Plan.
Trustee Wachs moved to Approve an
Ordinance Approving Master Plan and Amending The Comprehensive Plan for the
ROLL CALL
VOTE:
Acuna aye; Barry aye; Hannon absent; Lazakis aye; Schmitt aye; Trustee Wachs
aye.
(Motion carried 5
0).
Item #7: Ordinance Repealing
& Establishing Prevailing Wages.
The Prevailing Wage Act requires that all local governments adopt a prevailing wage ordinance each
year. The draft Ordinance adopts the County's prevailing wages for May 2008 (attached as Exhibit A).
Trustee Schmitt moved to Approve an Ordinance Repealing & Establishing Prevailing
Wages
for the
ROLL CALL
VOTE:
Acuna aye; Barry aye; Hannon absent; Lazakis aye; Schmitt aye; Trustee Wachs
aye.
(Motion carried 5
0).
Item #8: Motion Waiving Bids For Purchase Of
New/Replacement Vehicle For Superintendent.
As discussed during the May 13, 2008 Board Meeting, Village Superintendent Bob Block has obtained
several proposals for the sale of the existing vehicle and purchase of a new replacement vehicle.
Statute requires that the Village Board approve all purchases in excess of $10,000 that are not obtained
through competitive sealed bid process.
Trustee Wachs
moved to Approve the Waiver of Competitive Bids and the Selection and
Contract Purchase of a New Vehicle for the
Village Superintendent from
an amount not to exceed $20, 972.00; seconded
by Trustee Barry.
ROLL CALL
VOTE:
Acuna aye; Barry aye; Hannon absent; Lazakis aye; Schmitt aye; Trustee Wachs
aye.
(Motion carried 5
0).
At 8:50 P.M., Trustee Hannon entered the meeting
Item #9: Village
President Rodriguez.
Nothing to report. No action was taken.
Item #10: Village Trustee Acuna.
A. Menards
Sanitary Sewer Construction. Village
Engineer Chiczewski, Village Superintendent Bob
Block and Staff plan to meet with Menards contractor Peas
Construction in the coming week to review
And finalize the draft traffic management plan. Menards and Peas have been informed that the
signs
warning of construction starting soon and an informational meeting
with the affected Residents must be
completed at least 2 weeks prior to start of construction. The Residents (1780-Pence and 1781
Bingham) most proximate to the sanitary sewer lift station
(Checker Road S-curve) have been informed
and
provided plans for the lift station, fencing and landscaping. Menards is awaiting final wetland
permits from IDNR and plan to start construction in mid-June. Village Manager Lothspeich said that
construction cannot begin until the residents affected are told, and
that construction should begin by late
June, 2008. No
action was taken.
B. Mardan Drainage Study.
Notice and survey will be mailed to all affected Residents and emailed
to
the respective HOA Presidents next
week. An informational meeting with the
affected neighborhood is
being coordinated through the HOA
Presidents for sometime in early June. Village Manager
Lothspeich gave a brief update.
No action was taken.
C. IL Route 22 Widening (West of IL 83). Staff sent IDOTs
most recent plans for the widening of IL
Route 22 to Resident David Kapov (
with him to discuss the impact on
his property and to coordinate strategy in dealing with IDOT. Mr.
Kapov agreed to defer discussions
with IDOT to the Village and contacted his neighbor Ted Grkovich
to
the east (4514 Red Oak NE corner
Krueger and IL 22) to share the plans and to discuss the potential
for granting a similar easement to
the Village. No action was taken.
Item #11: Village Trustee Barry.
Village Pathway Committee. Village Trustee
Pathway Committee on May 16, 2008 to review the village-wide pathway system and had a walk-thru
of the IL Route 22 underpass, Longview Meadows and associated pathways. Trustee Barry said that
the storm sewer was filled with mud. Trustee Wachs said that the area might be used as a bird watching
spot. No action was
taken.
Item #12: Village Trustee
Hannon.
Nothing to report. No action was taken.
Item #13: Village Trustee Lazakis.
Report Of Downtown B1&B1A Master Plan & Design Guidelines May 15, 2008 Open House. The
postcard invitation was distributed via email to the Residents/HOAs on Wednesday, May 7, 2008,
posted on the Villages web site and sent via direct regular mail to all Residents/Businesses on
Thursday, May 8, 2008. The meeting included an open house format followed by an introduction of
he Master Plan & Design Guidelines by Trustee/Task Force Member Ted Lazakis and a presentation
by Village Engineer
well-attended by residents, and that the comments were very positive and constructive.
Plan Commissioner DIorio suggested that energy conservation be made an more intricate part of the
Master Plan. The general consensus amongst the Board was that energy conservation as part of the
Plan would be an excellent strategy. No action was taken.
Item #14: Trustee Schmitt.
Park District:
Trustee Schmitt said that Park District was looking for Tree Replacement Fund
Guidelines.
Trustee Hannon said that such a policy would take months before it could
be agreed upon
and implemented.
Other Trustees agreed. No
action was taken.
Soil and Water Conservation of
garden in Long Grove. No action was taken.
Rain Barrel
more stylish and practical rain barrels. Trustees liked the look and style of the
barrels No action was
taken.
Item #15: Village Trustee
Wachs.
A. LGBCP Board Meeting May 20, 2008. Trustee Wachs said that aside from a few glitches, the
Chocolate Fest went well
and made money. No action was taken.
B. Emergency Communications Network. The Request For Proposals was sent to the following six
companies with three of the companies submitting proposals: (1) Alert Now - no; (2) Asher Group
yes; (3) Code Red - yes; (4) Connect CTY - yes; (5) Contact DBS - no and (6) Emergency
Communications Network no.
Village Trustee Charlie Wachs and Village
Trustee
reviewing the proposals; contacting the references and requesting the top two companies to provide
demonstrations. No
action was taken
C. Village Emergency
Management Plan. Village Superintendent
Bob Block and Staff met with Long
Grove Fire Protection
District/CERT Rep. Marc Small on May 14, 2008 to review the Villages emergency
plans. Marc Small volunteered to be the Coordinator for the Village and
to prepare the draft Emergency Plan for consideration by the Village Board-
Trustee Wachs gave an update on the meeting with Marc
Small. - No action was taken.
Item #16: Village
Clerk Schultheis.
Nothing to report. No action was taken.
Item #17: Village Manager Lothspeich.
Nothing to report. No action was taken.
Item #18: Village Superintendent Block.
Superintendent Block will be attending the
Lake County Water Supply meeting. No action was taken.
Item #19: Village Planner Hogue.
Nothing to report. No action was taken.
Item #20: Village Attorney Furr.
Nothing to report. No action was taken.
Item #21: Approval of Board Meeting Minutes.
May 13, 2008 Minutes. Trustee
Hannon moved to approve the May 13, 2008 Minutes as
amended; seconded
by Trustee Lazakis.
VOICE
VOTE:
All ayes, no
nays (Motion carried 6 0).
Item: Executive Session.
At 9:20 P.M.; Trustee Schmitt moved to go into
Executive Session to discuss Executive
Session Minutes and Acquisition and Disposition of
Property; seconded by
Trustee Barry.
ROLL CALL
VOTE:
Acuna aye; Barry aye; Hannon aye; Lazakis aye; Schmitt aye; Trustee Wachs
aye.
(Motion carried 6
0).
Item: Other Business.
April 8, 2008 Executive Session Meeting Minutes.
April 22, 2008 Executive
Session Meeting Minutes.
Trustee Schmitt moved to
approve the April 8, 2008 and the April 22, 2008 Executive Session Minutes as
amended, but not for public release; seconded by Trustee Barry.
VOICE VOTE:
All ayes, no nays (Motion carried 6 0)
May 13, 2008 Executive Session Meeting
Minutes- Continued.
Neighborhood Issues/Neighbor Policy: Village Manager Lothspeich said that there are neighbor issues
regarding fences and safety in one of the subdivisions in which the Village was asked to help resolve;
but as the Village does not have a fence code, there is no action that would be taken - No action taken.
Item: Adjournment.
At 10:10 P.M.; Trustee Lazakis moved
to adjourn the Meeting; seconded by Trustee Barry.
VOICE VOTE:
All ayes, no nays (Motion carried 6 0).