VILLAGE OF LONG GROVE

MINUTES OF THE VILLAGE BOARD OF LONG GROVE

Tuesday, April 22, 2008 at 8 P.M.

3110 RFD, LONG GROVE, ILLINOIS 60047-9613

CALL TO ORDER:

President Rodriguez called the meeting to order at 8:05 P.M.

OFFICIALS IN ATTENDANCE:

Village President: Rodriguez

Trustees: Barry, Hannon, Lazakis, Wachs

Absent: Acuna, Schmitt

Village Clerk: Schultheis

Also Present: Superintendent Block, Village Engineer Chiczewski, Village Manager Lothspeich, Village Planner Hogue and Village Counsel Filippini

Points of Interests: President Rodriguez mentioned upcoming Village events, including the April 26,

2008 9 AM Walk’N’Roll meeting at the Community Center, for the oldest walkathon for cancer.

President Rodriguez also mentioned the shops around Towner’s Green.

President Rodriguez said that the Chocolate Fest will be the first weekend in May

On May 28^th, the Lake County University Center will have a Transportation Forum – no action was

taken.

HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE AUDIENCE

Homeowner Associations:

Beaver Creek – Michael Schaefges. – No one was present. No action was taken.

Glenstone – Frank Mondane. – No one was present. No action was taken.

There were no items from the audience.

Item #1: Report Of The April 15, 2008 Plan Commission & Zoning Board Of Appeals Meeting.

The PCZBA considered the following items during their meeting.

A. CONTINUED PUBLIC HEARING: Potential Amendments To The Village Of Long Grove Comprehensive Plan, Appendix J, The B-1A Subarea Plan, Including Without Limitation Modifications To The Study Area As Identified Therein, Within The Village Of Long Grove, Illinois. The B-1A Study Area Generally Includes The Downtown Area Of The Village As Well As Property Along Illinois Route 83, As Defined In The Long Grove Comprehensive Plan And Potentially Including Architectural And Design Considerations. Recommended Approval. – Mr. Hitchcock of Hitchcock Design Group gave a presentation to the Board and the audience regarding the Village’s Downtown Master Plan – discussing goals and objectives. He discussed each sector (or quadrant) in question, and showed the potential plans for each. President Rodriguez said that the Board was not being asked to adopt the Master Plan at this meeting. The Trustees liked the presentation, but expressed concern regarding the mention of multi-family plans. Mr. Hitchcock replied that the Master Plan for Long Grove was, in no way, contingent upon multi-family housing (All of the Trustees agreed that “residential” should replace “multi-family” housing). Trustees offered other ideas for potential use of the downtown and potential Community Center sites.

Trustee Hannon moved to direct Village Counsel to prepare the necessary Ordinance regarding the Master Plan to be adopted pursuant to the Plan Commission consideration of the recommendations and changes of the Board; seconded by Trustee Barry.

ROLL CALL VOTE:

Acuna – absent; Barry – aye; Hannon – aye; Lazakis – aye; Schmitt – absent; Wachs – aye

Motion carried 4 – 0; 2 absent

B. Final Planned Unit Development (PUD) Plans And Plat For The Canterbury Estates Subdivision, Within The R-1 Single Family Zoning (Total Net Property Size Of 35.5 Acres +/- ) Subdivided Into Thirteen (12) PUD Single Family Lots Located On The South Side Of Cuba Road South Of Glenstone And East Of Deerwood Estates. (Discussion By Full PCZBA). Recommended Conditional Approval .

Trustee Barry moved to direct the Village Counsel to prepare the necessary

ordinance approving the Canterbury Estates Planned Unit Development Plans and Plat of Subdivision; seconded by Trustee Wachs.

ROLL CALL VOTE:

Acuna – absent; Barry – aye; Hannon – aye; Lazakis – aye; Schmitt – absent; Wachs – aye

Motion carried 4 – 0; 2 absent

Item #2: Report Of The April 16, 2008 Conservancy Scenic Corridor Committee Meeting.

Meeting cancelled due to lack of quorum

Item #3: Motion Approving & Authorizing An At-Risk Agreement For Sunset Grove.

Sunset Grove Development Corporation, i.e. MidAmerica, is requesting permission to begin work on

the Sunset Grove Development in advance of having the approval of the final planned unit

development and the final plat of subdivision. If the motion is approved, the Village Manager would

be authorized to enter into an At-risk Agreement with Sunset Grove Development to proceed with: (1)

tree removal; (2) site work/grading and on-site utility work prior to these final approvals. The Village

Board has agreed to similar requests (Long Grove Commons, Menards, Eastgate, Ravenna, etc.)

subject to the property owner agreeing to specific terms, including holding the Village harmless,

through an At-risk Agreement. It should be stressed that no work would be authorized/permitted

without having the necessary reviews/approvals by the Village Superintendent and/or Village

Engineer. In addition, Sunset Grove Development Corporation would be required to provide a letter of

credit in the amount of 110% of the cost of the improvements prior to commencing work. As such,

Staff recommends that any approvals be conditioned upon receipt of the: (1) Letter of Credit and (2)

Signed Redevelopment Agreement that includes the Declaration Not to Disconnect From Long Grove.

- CONTINUED.

Municipal Lot - Village Manager Lothspeich asked the Board if they wanted Village Engineer Chiczewski to look into an engineering proposal for the municipal lot? Village Engineer Chiczewski said that the downtown lot was in disrepair. He said that the drainage was poor and had impaired soils. He said that timing was crucial due to the events that take place in the Village and the Christmas season – he said that the Village would need to make a decision within the next two to four weeks if completion before the Christmas season was to be attained. Trustee Hannon said that the Village should look into doing something after the Heritage Run. Village Counsel Filippini said that the costs were within budget limitations, so the process could move ahead without a motion – No action was taken.

Item #4: Ordinance Approving Village Budgets FY 2008/09.

The public notice was properly published in the Daily Herald on March 11, 2008 and the enclosed draft

Budgets were properly posted at the Village Hall and available for public inspection since March 27,

2008 (posted on the Village’s web site on March 29, 2008). The Village Board opened and closed the

public hearing during the April 8, 2008 Village Board Meeting. The Village Budget included updated

“2007-08 YTD” and “2007-08 Forecast” based upon the actuals thru March 2008 and the following

changes from April 8, 2008 Board Meeting:

Revenues:

Ø “Building Permits” projections for current FY increased from $510,000 to $559,600 to reflect actual permit revenue from Menards totaling $729,600 with $229,000 remaining in General Fund and $500,000 in the Athletic Fields Depository.

Ø “Downtown SSA” budget increased from $160,000 to $169,000 to reflect actual levy (expenses for this line item were increased the same).

Operating Expenses:

Ø Village Forester/Open Lands Manager: added $25,000 (amount increased from option item of $20,000).

Ø Building Department Software & Document Scanning Hardware and Software: added $11,000.

Capital Expenses:

Ø Village Hall Entrance Signs: added $50,000.

Ø New Vehicle (Superintendent)” added $30,000.

Trustee Hannon handed out revisions to the Budget.

Trustee Hannon moved to approve an Ordinance approving the Village Budget, Motor Fuel Tax Budget, Open Space Budget and Streetscape Grants Budget for Fiscal Year 2008-09; seconded by Trustee Lazakis

ROLL CALL VOTE:

Acuna – absent; Barry – aye; Hannon – aye; Lazakis – aye; Schmitt – absent; Wachs –

aye

Motion carried 4 – 0; 2 absent

Item #5: Proposal From ESI Engineering Re: Stormwater Drainage Evaluation Mardan Estates.

As directed during the April 8, 2008 Board Meeting, Village Engineer Joe Chiczewski prepared an

engineering proposal for comprehensively evaluating the stormwater drainage throughout Mardan

Estates. – Trustees asked if a “not-to-exceed” clause could be incorporated into the evaluation.

Trustee Barry moved to approve a proposal from ESI Engineering for a comprehensive

evaluation of the stormwater drainage throughout Mardan Estates not to exceed $34, 000.00;

seconded by Trustee Lazakis.

ROLL CALL VOTE:

Acuna – absent; Barry – aye; Hannon – aye; Lazakis – aye; Schmitt – absent; Wachs – aye

Motion carried 4 – 0; 2 absent

Item #6: Village President Rodriguez.

Nothing to report. No action was taken.

Item #7: Village Trustee Acuna.

Lake Michigan Water Feasibility Study Update. Village Trustee Acuna; Trustee Lazakis; Village

Superintendent Block and Staff attended the Lake Michigan Water Planning Group meeting on

Thursday, April 7, 2008. – Trustee Acuna was absent, but Village Manager Lothspeich gave a

brief report. Village Manager Lothspeich said that a consultant had been hired by the consortium, and

that Long Grove had been invited into the consortium. He said that by Mid-May the Village would need

to decide whether or not it wanted to spend an additional $25,000 for a study as to the bottom line costs

for hook up and distribution system for the water. Village Manager Lothspeich said that there would be

a May 13, 2008 meeting that looked promising regarding, and that if the Village approved moving

forward with the consortium the Village must agree not only to set up a pipe line, but also to have a

distribution system in place. Village Counsel Filippini said that the Village would have to use the

system, or lose rights to the water. – No action was taken.

Item #8: Village Trustee Barry.

Village Pathway System. – Trustee Barry said that the Village withdrew the IDNR grant and wants to

apply for the ITEP grant. Village Engineer Chiczewski said that the IDNR grant is smaller, and that the

Village can re-apply for it next year. Village President Rodriguez said that Representative Sullivan said

that he will support a pathway system (President Rodriguez read a letter from the State Representative

Sullivan acknowledging his support). Trustee Barry said that the Rte. 53 to Checker Road pathway

might start as soon as IDOT permit issues are resolved with Menard’s.

Item #9: Village Trustee Hannon.

Nothing to report. No action was taken.

Item #10: Village Trustee Lazakis.

Nothing to report. No action was taken.

Item #11: Trustee Schmitt.

Absent.

Item #12: Village Trustee Wachs.

A. Long Grove Business & Community Partners. Staff represented the Village during the April 15,

2008 meeting. – Update given. No action was taken.

B. Downtown B1&B1A Master Plan & Design Guidelines – Trustee Wachs stated that it was hoped

that the Plan could be implemented by late summer. Other trustees had question regarding signage.

- No action was taken.

C.Lake County Sheriff Contract Renewal. The Lake County Sheriff has proposed renewing the

current contract for another four (4) years with an annual 4% increase each year. – Trustee Hannon moved to have the Public Safety Committee work with Village Counsel to prepare a revised draft agreement with the Sheriff’s Office for another four years for consideration at the May 13, 2008 Board Meeting; seconded by Trustee Wachs.

VOICE VOTE:

All ayes, no nays (Motion carried 4 – 0; Trustees Acuna and Schmitt were absent).

Item #13: Village Clerk Schultheis.

Nothing to report. No action was taken..

Item #14: Village Manager Lothspeich.

Nothing to report. No action was taken.

Item #15: Village Superintendent Block.

For Pete’s Sake – Superintendent Block said that the restaurant was looking to open by June, 2008;

and that outdoor dining was being considered. – No action was taken.

Towner’s Green Stage – Superintendent Block met with Music and Arts Commissioner Tobin Fraley

to discuss plans to make sure that a stage would be in compliance with the zoning rules, and that it

would be approved by the Architectural Board. – No action was taken.

Item #16: Village Planner Hogue.

Not present.

Item #17: Village Attorney Filippini.

Nothing to report. No action was taken.

Long Grove Promenade: President Rodriguez mentioned the Architectural Board decision to go back to the flat roof. There was also a question of square footage constraints. Trustees suggested an open meeting with the Architectural Board to discuss the Promenade. – No action was taken.

Shenandoah: - Superintendent Block mentioned drainage issues between two parcels. Village Counsel said that no one entity has the specific job to clear or fix the problem; but that some entity could make repairs without the Village having to pay for it. He said that the Village was also prohibited from incur the cost of a repairing a private property. It was mentioned that an SSA might be set up to that could use the drainage element; and that proportionate contributions could be made. Village Manager Lothspeich said that he would write a letter to the residents of the area and the Home Owners Association – No action was taken.

Item #18: Approval of Board Meeting Minutes.

April 8, 2008 Minutes. – Trustee Hannon moved to approve the April 8, 2008 Minutes as

amended; seconded by Trustee Lazakis.

VOICE VOTE:

All ayes, no nays (Motion carried 4 – 0; Trustees Acuna and Schmitt were absent)

Please note that Village Clerk Schultheis was presented a letter and documentation regarding the CF Industries - Forest Preserve Sale that the resident asked to add to the Public Record.  Upon the advice of Village Counsel Filippini, the materials will be referenced but not included in the minutes. Village Counsel notes that this direction is consistent with Illinois law, which describes the minutes as a "summary of discussion on all matters proposed, deliberated, or decided, and a record of any votes taken."  See 5 ILCS 120/2.06(a)(3).

Item: Executive Session.

At 10:55 P.M.; Trustee Wachs moved to go into Executive Session to discuss (1) Executive

Session Minutes; (2) Litigation; (3) Personnel Matters; and (4) Acquisition and Disposition of

Property; seconded by Trustee Lazakis.

ROLL CALL VOTE:

Acuna – absent; Barry – aye; Hannon – aye; Lazakis – aye; Schmitt – absent; Wachs – aye Motion carried 4 – 0; 2 absent

Item: Other Business.

February 26, 2008 Executive Session Meeting Minutes.

March 11, 2008 Executive Session Meeting Minutes

March 25, 2008 Executive Session Meeting Minutes. – Trustee Lazakis moved to approve the February 26, 2008; March 11, 2008 and March 25, 2008 Executive Session Minutes as amended, but not for public release; seconded by Trustee Barry.

VOICE VOTE:

All ayes, no nays (Motion carried 4 – 0; Trustees Acuna and Schmitt were absent).

April 8, 2008 Executive Session Meeting Minutes – CONTINUED.

TIF Dollars for Road Improvement – It was the consensus of the Trustees that TIF dollars should not be used for road improvements for Blue Bird Property – no action was taken.

Item: Adjournment.

At 11:30 P.M.; Trustee Barry moved to adjourn; seconded by Trustee Wachs.

VOICE VOTE:

All ayes, no nays (Motion carried 4 – 0; Trustees Acuna and Schmitt were absent)